Overview & Fundamentals
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To have the right to tag content you obviously have to have access, but you also have to meet one of the following conditions:
- be the author of this content
- have the right of "contributor" to the space or more
- have the right of system "coordinator" or more
A tag is a term or set of terms applied to content or to a profile. Used correctly, it is an effective sorting and selecting filter which facilitates access to relevant information.
The tag can perform several tasks, viz.:
- use standardized and harmonized vocabulary to qualify the object or subject of content
- indicate the value of usage or the nature of content (e.g. "competitive intelligence", "only in-house dissemination", etc)
- search for information that the search engine cannot detect (e.g. content language)
- be the trigger for targeted dissemination, from individual alerts or shared alerts
- support the creation of filtered and dynamic views in the space tabs
Moreover, as tags are collective and cross-functional in spaces (apart from exceptions defined by the administrator), they optimize global searching across the spaces.
Folders versus tags
Navigation or selection by means of combined tags offers a clever alternative to hierarchic classification.
- Tree-structured folders
- fixed, hierarchic tree structure
- single point of entry
- flat and dynamic structure
- as many entry points as there are tags
How do tags and categories behaviour?
In Elium tags of the same group can be organized in a coherent set called "category" (e.g. the tags "France" and "Belgium" in the "Country" category). The other tags, which do not belong to any group, are called orphan tags.
Only system administrators are authorized to create categories. Every category has different characteristics:
- optional or mandatory (at least one tag of this category has to be applied to content for it to be valid)
- open or restricted tags (the list of tags of this category is predefined by the administrator and cannot be enriched by the contributors)
- universal or dedicated to certain defined spaces
Except in the case of restricted categories, contributors have the possibility to create new tags at the moment of tagging and thus enrich existing categories or the list of orphan tags. It is up to the system administrators to keep the tag dictionary up to date.
Tags are collective. Everybody sees the tags attributed by all.
You can tag
- single content
- a selection of contents to which you want to apply common tags by means of bulk actions
The tag window appears when you are puslishing your content for the first time. It will not appear anymore if you do modifications inside the story. However, you can always edit your tags once your story is published.
- Click on "Publish" or "Modify tags"
- Search for or create a tag with the aid of the search box.
- Navigate between the available categories to find the tags.
- Create a tag, if the system allow it, if you don't find the tag that you need
- Get help from the suggestions and corrections made by elium.
- Save your data.
How to create a new tag?
As a user, you have the possibility to create a new tag.
- Either via the "All tags" tab: Type in the search bar the desired tag, the system will propose you to create a new tag. You can then choose in which category of tags to store it or leave it in "Other tags" and it will then become an "orphan" tag, i. e. not belonging to any category.
- Either via the tab of a tag category: Type in the search bar the desired tag, the system will propose you to create a new tag and this one will be placed directly in the right category.
When you create a tag, make sure beforehand that the idea you want to express does not already exist under another term; if you really think it is not in the list of existing tags ensure that you choose a term or expression which is:
- short if possible
- differentiating (which allows for filtering information)
- explicit , unequivocal, unique
- complementary to the search engine
- as close as possible to the usual vocabulary of other users