A tag is a term or set of terms applied to content or to a profile. Used correctly, it is an effective sorting and selecting filter which facilitates access to relevant information.
The tag can perform several tasks, viz.:
- use standardized and harmonized vocabulary to qualify the object or subject of content
- indicate the value of usage or the nature of content (e.g. "competitive intelligence", "only in-house dissemination", etc)
- search for information that the search engine cannot detect (e.g. content language)
- be the trigger for targeted dissemination, from individual alerts or shared alerts
- support the creation of filtered and dynamic views in the space tabs
Moreover, as tags are collective and cross-functional in spaces (apart from exceptions defined by the administrator), they optimize global searching across the spaces.
Folders versus tags
Navigation or selection by means of combined tags offers a clever alternative to hierarchic classification.
- Tree-structured folders
- fixed, hierarchic tree structure
- single point of entry
- flat and dynamic structure
- as many entry points as there are tags
When should you tag?
Tagging will generally occur at the moment the user shares content (file, web page, collection, etc.), since it is one of the steps suggested while adding content. But tagging can also be applied in retrospect.